facility management

It is widely recognized that operations and maintenance represent the greatest exposure in owning and operating a portfolio of facilities in a higher education environment.

A facilities management program should be based on information, experience, and expertise, resulting in a comprehensive approach that anticipates the maintenance needs of your campus in the short and long term.

During site visits, our subject matter experts will tour campus buildings, spaces, and systems. We’ll also solicit input directly from staff, faculty, and other stakeholders in order to construct a total, comprehensive solution.

WFF Facility Services offers its clients a single point of contact for facilities operations and maintenance either through direct employment or through management-only contract.

Our comprehensive facilities operations and maintenance services include:

  • Facilities management
  • Preventive and corrective maintenance
  • Project / vendor contract management and peer review
  • Coordination, supervision, and inspection of PM work
  • Emergency preparedness planning
  • Coordination of trade personnel such as electricians, HVAC technicians, plumbers, carpenters, and painters
  • Skill-based training for technical services
  • Work order management
  • Purchase order and inventory management
  • Capital planning
  • Energy management

Preventive maintenance & total cost of ownership

Our preventive maintenance programs are carefully designed to manage long-term costs. Through data-driven decisions, we schedule routine maintenance for your equipment, helping to avoid costly, unexpected down time. 

Many asset managers in higher education recognize the benefits of preventive maintenance, and are turning to preventive maintenance software (CMMS) for asset management and renewal. WFF’s experience will maximize this critical tool and streamline processes.

Benefits to your campus:

  • Increased equipment efficiency
  • Prolonged life of campus equipment
  • Decreased equipment downtime
  • Decreased corrective work orders

Corrective maintenance

We know the importance of quick, responsive action and a solid plan for corrective maintenance. Ask us about our expertise with:

Planned maintenance

Includes those maintenance tasks whose cycle exceeds one year. Examples of planned or programmed maintenance are painting, flood coating of roofs, overlays and seal coating of roads and parking lots, multi-year conformance tests required by outside agencies, pigging of constricted utility lines and similar functions.

Emergency maintenance

Unscheduled work that requires immediate action to restore services, to remove problems that could interrupt activities, or to protect life and property. 

Responsive Maintenance

Responsive and non-emergency corrective work activities that occur in the current budget cycle or annual program. Activities may range from unplanned maintenance of a nuisance nature requiring low levels of skill for correction, to non-emergency tasks involving a moderate to major repair or correction requiring skilled labor.


Project management

WFF Facilities Services has the capability to provide project management services which specialize in delivering customization to your campus no matter the scope, size or complexity. WFF Team Facility Managers and Subject Matter Experts, play a significant role throughout the entirety of a project beginning with the incipient stages of planning, design, scope and schedule development through final successful completion.

Project planning and management are core skills necessary to perform in a facility management role. These skills are particularly important because of the wide range of projects and responsibilities assigned to any facility organization. Projects vary in scope, complexity, duration and financial risk.

Our WFF Facilities Team will provide and deliver proper management, execution, and control of projects to ensure the University, key stakeholders, shareholders, and key personnel financial surety and success of your operational investments.

  • Routine onsite inspections
  • Project tasks are planned and coordinated correctly
  • Regular project schedule meetings, to ensure on-time delivery
  • Project documents and shop drawings are reviewed for accuracy, allowing for timely modifications as needed
  • Commissioning and witness testing are properly scheduled and conducted
  • Risk management plan is reviewed and updated regularly
  • Project costs are tracked and controlled

Let’s talk

how can we help you build a better campus experience?